Professional Teacher Associations Network
Result - Base Progress Report
January 2005 to June 2005
Funding Agencies
SIDP-CIDA/AKF, P/ AKU-IED
TABLE OF CONTENT
Page #s.
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EXECUTIVE SUMMARY
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1
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1.0
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INTRODUCTION
..
1.1
The Projects Purpose
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1.2
The Project Evolution
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2
2
2
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2.0
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OUTPUTS
.
.
2.1 Enhanced
skills, abilities and understanding of people within the organization
..
2.2 Enhanced policies, systems and processes of the
organization
2.3 Enhanced skills, abilities, strategies to support
resource mobilization
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2
2
3
3
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3.0
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ACHIEVEMENTS / RESULTS
DURING THE REPORTING PERIOD AGAINST EXPECTED RESULTS /
OUTPUTS
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5
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4.0
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OUTCOMES-Achievement of
medium to long-term results
.
4.1 Increased capacity
of your organization to perform in an effective manner
.
4.2 Increased capacity
of your organization to mobilize resources required for
long-term institutional
sustainability
.
1 Ownership by
Beneficiary
.
2 Institutional and Management
Capacity
.
..
3 Environmental
Protection
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4 Financial Sustainability
.
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13
13
13
13
13
14
14
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5.0
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RESEARCH AND POLICY
DIALOGUE
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5.1 Dissemination of PTAN Activities
5.2 School Headteachers Association for Development of
Education (SHADE)
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14
14
15
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6.0
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LESSONS LEARNED AND RECOMMENDATIONS
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15
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Appendix 1: PTAN
steering committee meeting minutes March
12, 2005
Appendix 2: PTAN
steering committee meeting minutes June
7, 2005
Appendix 3:
Executive committee list
Appendix 4: PTAN
membership form
Appendix 5: Facts
at Glance as at June 30, 2005
Appendix 6: Financial
sheet
Appendix 7:
Printing record sheet
Appendix 8:
Stationary/Inventory Record sheet
Appendix 9:
Catalogue draft
Appendix 10: Cumulative participants profile
Appendix 11: Attendance sheet
Appendix 12: TOR PTAN trainee
Appendix 13: Workshop details January 2005 June 2005
Appendix 14: HEALTH Olympiad
Appendix 15: Summary of Associations Membership fees
Appendix 16: Financial
Report as at June 2005
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EXECUTIVE SUMMARY:
The Professional Teacher
Associations Network was established in April 2002. The network currently
comprises seven voluntary associations i.e. Mathematics Association of Pakistan
(MAP), Science Association of Pakistan (SAP), School Headteachers Association
for Development of Education (SHADE), Association for Social Studies Educators
and Teachers (ASSET), Association of Primary Teachers (APT), Pakistan
Association for Inclusive Education (PAIE), and Health Education Association for
Learners, Teachers and Health Workers (HEALTH). These associations collaborate
with each other to utilize their human and material resources. The associations
of this network conduct workshops and some of them work together to offer
curriculum-related courses for their members. Members of these associations
include individual teachers and educational institutions.
This report presents the
activities and achievement of PTAN for the period January 2005 to June 2005.
During this period, the associations of PTAN
conducted 34 one-day workshops training 1148 number of teachers. Out of these,
18 sessions were conducted by associations' executive committee members, 5
sessions were inter associations' collaborative session, 9 sessions were
conducted by external facilitators and 2 sessions were organized by PTAN for
ESRA and lED staff/ faculty and students.
A series of sessions were
held in summer, which were attended by 127 participants. HEALTH organized its First
Olympiads in April 2005 and SAP successfully conducted a 30 hour capacity
building programme for its members in May 2005.
A new category of
membership, i.e. PTAN membership, was
introduced. PTAN was able to enroll 52 institutions under this category of
membership this year.
The steering committee met
twice for formal meeting and once for a one-day workshop organized exclusively
for the executive committee members with the purpose of capacity building
within the associations.
PTAN in this period was
able to negotiate with AKU-IED for a suitable space for its office. As a result
PTAN was also able to start developing its resource cell. This cell would be in
operation from July 2005.
With the increasing
workload, an additional staff was added to PT AN staff
in the capacity of a trainee. Assistance was also taken from an intern to
develop the recourse cell.
As for registration of the
associations, PTAN is at present in the process of negotiating its future
prospects and commitments with AKU-IED.
The major challenge that
PTAN is facing at present is of financial
sustainability. With the remaining funds available in the budget, the
associations are struggling hard to perform their core activities and plan
their future activities.
1.0 INTRODUCTION
1.1 The Project's
Purpose
To
promote an enabling environment for the professional growth and development of
educators from diverse background, as a contribution to the improvement of
education in Pakistan
1.2 The Project
Evolution
This year PTAN was allotted a separate office at AKU-IED,
enabling it to perform its day to day activities with ease. An additional staff
was also included to share the workload of the PTAN staff. A new category of
membership was introduced at PTAN, according to which any institution getting PTAN
membership would become member of all associations for one
year. This membership was introduced in an Educational Gala organized By Aga
Khan Educational Service, Pakistan
(AKES, P). As a result of this presentation, 52 schools got registered as PT AN
members in 2 months.
2.0 0UTPUTS
2.1 Enhancing
skills, abilities and understanding of people within the organization
To
create a better understanding amongst the associations and inform them about
each other's activities, it is very important to provide them with a platform
where they can share their experiences and give an update of their activities.
In this regard, PTAN holds its steering committee meetings. In this period two
quarterly meetings were held on March 12, 2005 (Appendix 1) and June 7,
2005 (Appendix 2), in which major issues and concerns like criteria for
on-demand school session, budgetary constraints for the year and restructuring
programmes were discussed and association's update were given by individual
associations representatives.
The
executive committees of all the associations have been restructured (Appendix
3). The individual associations have encouraged their members to come
forward and take responsibilities at the executive committee level. HEALTH
association this year invited nominations from the general members and after
election shared the TORs with the new committee. APT restructured its committee
and was able to involve many staff members of AKU-IED also. At present, all the
associations have publication and workshop planning sub-committees and few have
sub-committees for special events like olympiad,
symposium, summer sessions etc., within their respective executive committees.
The executive committee coordinates with PT AN office for conducting its
activities such as regular workshops, events or publications.
It was also decided that a new category of membership
namely PTAN membership would be introduced (Appendix
4). An institute getting membership under this would get registered in all
the associations. The registration fee for this membership was pegged at Rs.
3000, where every associations would get Rs. 400 each
and Rs. 200 would be placed in the general pool.
To enhance
the evaluation skills of the executive committee members a one-day workshop on
monitoring and evaluation was held in February 2005. This session was conducted
by Professor Philip Nagy - Professor at University
of Toronto.
2.2 Enhancing
policies, systems and processes of the organization
To enable a better
mechanism for work at the PTAN office, several documents have been developed
and steps have been initiated, such as:
- Facts at Glance: this sheet would be prepared quarterly updating individual
and institutional membership status, workshop details, participants
profile and cumulative of the participants (Appendix 5).
- Financial record
keeping: instead of seven separate receipts of the associations, one
receipt is now used to enable proper finance
recording at the office (Appendix 6). A new sheet was also designed for
the submission of income at IED finance.
- Printing update sheet: the printing of handouts, transparencies,
brochures and newsletters are now recorded to monitor the circulation of
publications per month and also the printings for the sessions (Appendix
7)
- Stationary/ inventory record: This sheet
is maintained to record inventory/ stationary required for the session.
These stationeries are issue and charged by Information Services Unit of AKU-IED
for events like summer session and Olympiads. The returned materials are
then kept at the office and maintained as inventory (Appendix 8).
- Catalogue for Resource cell: A catalogue
has been prepared of books available at PTAN resource cell. This catalogue
would now be used by the executive committee members to issue their
required books (Appendix 9).
- Cumulative participants' profile: A
cumulative list of the participants has been prepared for all the
associations. This sheet enables the associations to identify its regular
members and their participation in the conducted workshops (Appendix
10).
·
Attendance sheet: New columns have
been added to the attendance sheet. The participants now also have to mention
their qualification and the level they are teaching (Appendix 11)
In addition to this, all soft copies available with
PTAN were converted to CDs. These CDs would not be issued but would be
available for members' use at the PT AN office.
·
PTAN Website: the website is
updated regularly and the latest publications have also been placed on line for
viewing by all.
2.3 Enhance skills,
abilities, strategies to support resource mobilization
·
An addition to PT AN office:
One trainee was added to the staff of 2 PTAN officials i.e. Programme Officer
and Administrative assistant, PTAN. The contract period of the trainee will end
on December 30, 2005.
The additional person will be responsible for work as stated in (Appendix12)
of the report.
·
Activities at PTAN: During the
period associations have conducted their activities as follows:
o MAP: "5" One day regular workshops,
"4 days" summer session, and 1 workshop with ESRA and MEd students.
o SAP: "5" One day regular workshops,
o ASSET: "5" One day regular workshops,
"3 days" summer session and 1 Olympiad
o SHADE: "5" One day workshops and
"4" professional dialogues.
o PAIE: "4" One day workshops, 3 day
summer session with APT
o APT: "5" one day workshops and 3 day
summer session with PAIE.
o HEALTH: "5" One day workshops, One
Olympiad and a one-day session for lED staff.
The associations tried
to plan the sessions in such a way that the members of the other associations
could conduct workshops for each other. A complete list of all the executive
committee member (Appendix 3) and workshops details (Appendix 13)
is attached in the report.
PTAN resource cell: PTAN
was able to install a cabinet at the office. Proper cataloging was done first
with the help of AKU-IED's library and then issuing numbers were given to the
book subject wise. This cell would be in place by July 2005, and would be
available to the executive committee members for reference.
4.0 OUTCOMES-Achievement of medium to long-term results
4.1 Increased capacity
of your organization to perform in an effective manner
The
establishment of PT AN has enabled the working of the associations in a more
organized and systematic manner, in terms of, making work plans, designing
yearly schedules, publishing newsletters, advertising its session, informing
members, having proper record of memberships and workshop material, etc. Now
the associations are marketed through the network and the PT AN office is
serving as a hub for the members and the associations.
The
allotment of a separate office to PTAN has enabled the staff to perform in a
much effective manner. PTAN can now utilize its space effectively to cater to
the visitor's flow, store material, file and resources of the associations and
perform other task efficiently.
The recruitment
of the additional trainee has also enabled the work at PT AN office more
organized. Separate TORs for Programme Officer, Admin Assistant and Trainee
have been drafted for equal distribution of workload.
Introduction
of PTAN membership to institutes have not only
increased the membership of the associations but also have provided the 52 PTAN
members a platform to develop their teachers in the areas of
Mathematics, Science, Social Studied, Primary
Education, School Management, Inclusive Education and Health Education.
The
open membership of associations for teachers and head teachers has allowed
associations to reach out to a large number of teachers, schools and students.
The associations activities have wider access to non-IED partners.
4.2 Increased capacity of your organization to
mobilize resources required for long-term institutional sustainability
It
is expected that following areas would provide enabling environment for
sustainability of association activities in the long-term. These are:
Ownership
by Beneficiary:
Teachers
have started to get ownership and have played active roles in association
activities. This is evidenced by members' regular participation in the
executive committee meetings, and then planning and facilitating regular
workshops in their own personal timings. The increasing attendance
in the workshops reflect PTAN's relevancy and quality of the programmes.
In addition, it shows learners' interest, benefits to teachers' community, and
credibility of the PT AN programmes.
This
year PTAN has received invitation for capacity building of school systems in Karachi
and outside.
Institutional
and Management Capacity:
The
Executive Committee members of each association are qualified
and competent to run association activities. Non-AKU-IED persons are well
represented in the executive committees of individual associations. These
teachers wi1l be groomed to take leadership positions in the future association
activities. Teachers chair SHADE, ASSET and SAP associations.
The
Programme officer, Administrative Assistant and trainee provide central and
administrative support to all executive committees of individual associations.
The support structure is contributing in sustaining associations' activities.
Environmental
Protection
Women
dominate the teaching profession in Pakistan.
The individual association activities are sensitive to socio-cultural issues
and provide safe and protected environment for their participants.
Individual
associations are in the process of developing articles of associations and
rules and regulations of respective associations. These developments would
significantly contribute in sustainability of association activities.
Financial
Sustainability
Currently
PTAN association activities are funded by SIDP. The funding for phase II has
been extended to December 2005. To enable proper utilization of the existing
resources [i.e. the funds generated by individual associations through the
membership fees and registration fees of events (Appendix 15)] it has been
decided by the steering committee that this amount would be kept unspent until
the SIDP funds finish. However, after the current financial
status (Appendix 16), it is expected that the funds might finish before December
2005. In this situation the associations have volunteered to contribute the
amount equal to their expenses in the summer session and Olympiads to fill the
gap.
In
future, the associations also plan to bear the cost of the events by the income
generated through those events.
5.0 RSEARCHES AND POLICY DIALOGUE
5.1 Dissemination of
PT AN activities
Associations'
newsletters: 2 associations (SAP and PAIE) have published their newsletters (provided
in the information package). Drafts of APT, HEALTH, SHADE, ASSET and MAP
newsletters are ready to be published in August 2005. These newsletters are
shared and disseminated to all stakeholders (teachers in the field, head
teachers. school members and other association collaborative institutions). In
addition, these newsletters are placed in different libraries, wherever
possible.
Brochures
of all seven PT AN associations have been updated and published. The brochure
includes key information about each association. This provides first-hand
information to prospects members to join any association and also provides
information to existing members regarding other association's activities.
The
second Volume of PTAN newsletter was published in January 2005. This issue
concentrates on the networking event and activities conducted by the
association in the past year and also include papers presented by associations'
members at various levels.
PTAN
brochure was redesigned and published in January 2005. This brochure comprises
of all the important infom1ation, such as aims and objectives of the
associations, fee structure and contact addresses of individual associations.
PTAN
website has proved to be the most effective tool of dissemination as details of
the activities are posted weekly. Report and newsletter have also been posted
for general viewing.
5.2 School
Headteachers Association for Development of Education (SHADE)
SHADE
has been able to conduct regular policy dialogues successfully this year and
plans to continue with this practice next year also.
6.0 LESSONS LEARNED AND
RECOMMENDATIONS
With the
increasing membership in the associations, an overwhelming response of 41 AKES,
P QuAID Schools registration as PTAN members and
increasing requests for on-demand school sessions, PT AN now feels that the
associations have reached a new horizon of reorganization.
This brings with it a
question of quality assurance of programmes offered by the associations and
also the question of the impact of these programmes to the individual and
institutional members.
PTAN should now also work
and concentrate on its registration process. To ensure an effective
registration processes it is therefore very important for PTAN first strategies
its partnership with AKU-IED and also work on its sustainability plan in
coordination with AKU-IED.
With the existing financial
situation, PTAN should also work on making effective strategies to make the
associations financially sustainable and also
work to build the capacity of its working committee members.
This year as the
associations have stepped into the new horizon of networking, the
responsibilities associated with all have increased. There is more and more
demand of the associations' services and now the educational institutional and
associations themselves are looking up to PTAN for many of its needs for
networking.
PTAN is now recognized as
an independent unit at AKU-IED and is still facing the major challenge of
registration, but also feels that there is a great interest from AKF and other
donor agencies to invest in the PTAN working and services.
For appendices kindly contact PTAN coordinator at:
PTAN c/o
IED-PDC, 1-5/B-VII, F.B. Area, Karimabad, P.O.Box
13688, Karachi-75950, Pakistan
Tel:
092-21-6347611-4 (Ext.: 169/174/177), Fax: 092-21-6347616; Email: info@ptan.org
, Website: www.ptan.org
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